Restructuring a Database (Advice on)

I’m still relatively new, but the one thing I’ve learned as I’ve tried to figure out how to organize is that whatever works for me today is likely not going to work for me tomorrow and so this is going to be a constant work-in-progress. I also recognize that I come from an erra when folders were the only way to organize anything, none of these tags or even longer file names like they have today. A lot has changed since then of course, but some old patterns are just really really hard to break, at least for me. Given all this, I default to folder organization, but I"m trying to embrace tags more while resisting the temptation to over tag everything. The other thing that has been helpful for me is that when I file something, I replicate it to other places where I think I might need it in the future. Yes this is more work up-front, but it also gives me an extra moment to question myself about whether I’m putting it in the right place to begin with. For example, if I file something and then replicate it to three other places, going through that extra work gives me an opportunity to realize that I’m probably not filing it where I should be. My hope is that in time, I’ll worry less about finding things and pay more attention to how I actually go about finding them and then I can adjust from there.