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Restructuring a Database (Advice on)

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You’re welcome :heart: :slight_smile: and you’re correct that my initial response is indeed that. My own own riff on the old adage: Some shoes fit some people; but no shoe fits everyone :wink:

That being said, I have used DEVONthink daily for almost 12 years, and do that vast majority in a DEVONthink database (with tons of ancillary databases for resources, testing, etc.). That main database is today called DEVONtech Support_r4, so I think you can guess it’s not my first iteration :smiley:

My approach has been periodically to examine how I use a database.

  • What do I use often?
  • What have I put in it but really never used?
  • What other approaches have I been considering for organization (but this is rarely looking at other systems, like PARA, Johnny Decimal, etc. except perhaps in a long-distance way)?

I create a new database – r5 (so brilliantly named - lol) – and copy over oft-used items. I then work in the new database but leave the old one open for a period of time as I transition to it. After that, I close the old one but have it available to cherry-pick from as needed.

The main point is: I examine how I work and think, not trying to reproduce other peoples’ approaches.


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